******Employment Applications can be found under Forms and Permits*******

                                           VERNON TREASURER JOB DESCRIPTION

 Position and Compensation: Appointed by and reporting to the selectboard to perform all tasks of the town treasurer’s office for the budgeted wage, flexible schedule and hours.  Town’s health insurance is available according to the town's employment policy.  Town residency is not required.

Hours : Salaried position ; hours as required but not less than 25 hours per week, including not less than 24 hours of public access per week.  Hours negotiated to meet salary requirements. Additional non-public hours are required for administration, meetings, internal staff communications, training, and task completion.

Qualities and Skills:  

1. Build and maintain the confidence of the Selectboard and the public for integrity and credibility in the management of Town funds. Facilitate transparency. 
2. Contribute to a collaborative environment in the Town offices.
3. Dedication to respectfully assisting town residents, volunteer officials, and town employees, with a "customer service" attitude. 
4. High degree of organization and timely task management.
5. Relevant experience in fund accounting, budgeting, and financial reporting.
6. Supervisory skills and experience, including delineating clear deliverables, providing positive guidance, and giving appropriate feedback.
7. Personal pride in fixing problems and meeting objectives. Problem solver.
8. Willingness to seek, receive and share feedback.  Follow and help to administer town policies and procedures. 

 JOB RESPONSIBILITIES: The Treasurer’s role is minimally defined by statute to include accountability for the financial administration of the Town.  Ensuring the Town’s timely payment and administration of expenditures, receipts and taxes is essential. The Treasurer reports to the Selectboard. The scope of work, determined by the Selectboard, includes tax collection, budget management, revenue and expenditure reporting, tax receipt management, and communication and coordination with the Selectboard, Town Administrator, Library, Highway Dept., Fire Dept. Recreation Dept., Delinquent Tax Collector, Town Clerk, Listers, and the Outside Auditors.  

TASKS: 

1. Public Service: Provide public hours for taxpayers and phone access on a schedule agreed to with the Selectboard in consultation with the Treasurer, not less than 20 hours per week.  Promptly respond to Selectboard and Town staff inquiries. Attend Selectboard meetings on a quarterly schedule to give an updated department report.
2. Reporting: Prepare check warrants and monthly accounting reports.  Report account balances and changes on a monthly basis.  Prepare budget, accounting, and treasurer’s reports for Town Meeting Report. 
3. Accounting: As required by municipal accounting practices, keep account records current and process income and expense, fully incorporating use of NEMRC software (with the assistance of the Assistant Treasurer as needed).  Manage the chart of accounts for clarity and accuracy.  Timely receive Selectboard approval for and pay invoices and appropriations when due.  Ensure backup information is retained and organized. Communicate with the Selectboard regarding grants, authorizations and active contracts.
4. Taxes: Timely perform the duties of the Collector of Current Taxes, keeping all records current, and taxpayers informed of their current tax status. Issue tax bills and related notices. Coordinate with the administrative requirements of the Collector of Delinquent Taxes. 
5. Deposits: Promptly deposit funds received in depositories approved by the Selectboard and ensure accurate recording of all deposits in NEMRC. Manage petty cash.  Monitor investments and town funds consistent with town policies. 
6. Insurance: Prepare for Selectboard approval and file the renewal of the Town’s insurance policy annually, respond to all PACIF insurance inquiries, file insurance claims, and timely obtain accurate insurance certificates as needed.  
7. Implement Town Budget Process: Coordinate with the Selectboard to provide timely budget reports and research.  Notify organizations after Town Meeting of approved taxpayer support; track and remit appropriated payments.  
8. Grow and Stay Current: Find and attend approved training to develop skills required for the treasurer position. Keep relevant skills and knowledge current. Propose process changes and efficiencies that steward town resources.  
9. Support Audit Process:Work with auditors on documentation requests and implement advisories. Prepare financial policies as necessary. 
10. Supervisory Duties:  Appoint an Assistant Treasurer as required to meet the duties of the Treasurer's office.  Annually review the work, performance and advancement of any assistant treasurer appointed by the Treasurer. 
11. Skillful Communications and Tech Efficiency: Maintain proficiency with computer systems related to accounting, communications, internet banking, and other applications applied in the role of treasurer, including Word, Excel, email, and internet research tools.  Effectively and appropriately implement communications for the office of the Treasurer utilizing all tools available.  
12. Office Coordination:  Communicate with and coordinate with the Town Clerk to promote effective use of town office resources and equipment.